[generic] Convention Management Software

MartinP

Rune Priest
#2
Mmm. I found it a little clumsy to use as a GM (I was at their Con of Champions last month), but I'd say it was no worse than Warhorn, and with more features (and thus more slightly awkward interface).

If you use it, be careful how you set the 'days' up (this can apparently be tricky, and is why I ended up running a game Sunday night instead of the Monday I thought I was booking in for). Also, it doesn't deal with timezones at all, so make sure everyone knows.
 

First Age

D&D h@ck3r and Hopepunk
Staff member
#3
Mmm. I found it a little clumsy to use as a GM (I was at their Con of Champions last month), but I'd say it was no worse than Warhorn, and with more features (and thus more slightly awkward interface).

If you use it, be careful how you set the 'days' up (this can apparently be tricky, and is why I ended up running a game Sunday night instead of the Monday I thought I was booking in for). Also, it doesn't deal with timezones at all, so make sure everyone knows.
That's useful feedback, many thanks.

I might use it for something small and see how it adminises the event. o_O
 
#9
Yeah I looked at Tabletop.events previously for Tabletop Scotland and now for AlbaCon but it's not quite flexible enough and has almost too many bells and whistles.

Will check out that other option.

I've primarily used WordPress Event Management plugins. None of them are perfect but I found that https://eventsmanagerpro.com/ was probably the best one for Tabletop Scotland. Undecided on which one to use for AlbaCon yet.
 
#10
Here's a other web-based software package for running conventions.

https://ettincon.org/shoestring/
I've contacted the team behind this to see how flexible it is.
Looks ideal for a per game charging (inc Free) con although they use Eventbrite which I'm not keen on. Will let you know how I get on as AlbaCon will be a charge per game model whereas Tabletop Scotland was more of a RSVP system once you had your convention ticket.
 
#12
IMNSHO, as an attendee, Eventbrite is enough of a hassle to use that it can turn a "maybe" into a "just can't be arsed". As a free event organiser, Eventbrite was better than writing names down on a bit of scrap paper. Barely. YMMV.
It's one of the many reasons it doesn't work for me... simple PayPal transactions when money needs to change hands is better. If the event management functionality (event organiser, attendee and "host" roles and comms) comes together ideally in a simple wordpress plugin then great. But unfortunately I've not found one that does all of that yet.
 
#13
Here's a other web-based software package for running conventions.

https://ettincon.org/shoestring/
I've contacted the team behind this to see how flexible it is.
Looks ideal for a per game charging (inc Free) con although they use Eventbrite which I'm not keen on. Will let you know how I get on as AlbaCon will be a charge per game model whereas Tabletop Scotland was more of a RSVP system once you had your convention ticket.
Update on this. TLDR Not a good fit for the cons I organise.

I asked if they could do the following -
  1. GMs submit games directly into event system (nice to have as could be a webform)
  2. Website admin approves games for publication (nice to have)
  3. Players sign up for games (payment optional but if there is a charge then ideally use PayPal for that) (must have)
  4. Backend functionality for Website admin to extract sign up contact information for sharing with GMs for games that are online - important for privacy reasons that it's admin only rather than the GM can see it. (must have)
  5. Front end ability to show events in a list and / or grid. (must have)
  6. Plus filter based on (most are must have)
    > Online Platform (virtual events) or Physical Location (physical events)
    > RPG system
    > Time slot
    > GM name
    > content tags - e.g. Fantasy, Cyberpunk, Horror, Adult Themes, etc
    > age grouping - All, 15+, 21+
and whilst they could do 1, 2, 5 and 6 of, they couldn't do 3 and 4 which was a deal breaker.
If I was happy to replicate all of the events into Eventbrite and use that for payment processing too then 3 would be catered for.
They could sort of do 4 but that was reliant on Eventbrite again.
 
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